Privacy
Policy
Information you need to know
Black Travel Summit is a global community for people of color in the travel industry. When you become part of the Black Travel Summit network, you entrust us with your personal information to help us in making your experience even better. Because of this, we are committed to informing you on how we use your personal data, and how we protect it.
Under no circumstances will Black Travel Summit sell or share any personal information about you to or with any person or organization except:
- As authorized by you
- As may be required by law or court order
- In connection with providing various products and/or services to you (the “Services”)
- As described in the relevant portion of Black Travel Summit’s Website (the “Website”) and/or Terms of Use
- As otherwise set forth herein (collectively, the “Permitted Uses”)
The Privacy Policy below describes the standards we adhere to in handling information about you and any personal information you submit through the Website.
PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE SUBMITTING ANY INFORMATION TO BLACK TRAVEL SUMMIT. BY SUBMITTING ANY INFORMATION YOU ARE ACKNOWLEDGING THAT YOU HAVE READ AND UNDERSTAND THIS POLICY AND THAT YOU AGREE TO BE BOUND BY ITS TERMS. IF YOU DO NOT AGREE TO BE BOUND BY THE TERMS OF THIS PRIVACY POLICY, SIMPLY EXIT THIS PAGE WITHOUT ACCESSING OR USING ANY OF OUR SERVICES.
A Special Note About Under-age humans. We are committed to protecting the privacy needs of under 18’s, and we encourage parents to take an active role in their children’s online activities and interests. Children are not eligible to use our Services and we ask that minors (under the age of 18) do not submit any personal information to us or use the Services. Black Travel Summit does not collect or maintain information from those known to be under the age of 18, and no part of Black Travel Summit’s Website or Services is structured to attract anyone under the age of 18. Other age restrictions may be set forth in Black Travel Summit’s Terms of Use from time to time.
Information you need to know
Who We Are.
Information we may collect on the Website.
There are several areas on the Website where you may be asked to enter both personal and non-personal information, including without limitation in connection with registering with the Website.
In addition, when you use this Website, Black Travel Summit automatically receives and records information on our server logs from your browser or mobile platform, including your IP address and location (if your location access is on). We treat this data as non-personal information for purposes of providing the Services, except where we are required to treat it as personal information under applicable law.
We DO NOT sell or share any personal information about you to or with any person or organization except for the Permitted Uses. In addition, and not in limitation of the foregoing, information you enter on the Website may be shared with third party service providers and/or advertisers with which Black Travel Summit has entered into a business relationship in order to provide the Services. In addition, Black Travel Summit may sell or disclose information gathered on the Website to third parties on an aggregated, non-personally identifiable basis.
(a) Information we receive from you. To use Black Travel Summit’s Services, you’ll need to provide certain personal information which may include, without limitation, your name, address, birthday, travel background, phone number, credit card information, Facebook, Twitter and/or other social network user names, e-mail address, information regarding your cell phone or mobile device and other information.
(b) Technical information we collect. In order for Black Travel Summit to ensure that we are providing the best possible consumer experience on the Website, we collect and track certain user information. When you visit the Website, our Web server sends a cookie to your computer and we also may use similar technologies such as web beacons, pixels and tags (collectively referred to herein as “cookies”). These cookies store a limited amount of information about your site visit. The cookie tracks aggregate information on how our site is being used, including session counts, navigation patterns, pages visited, etc. These cookies, however, do not store any personally identifiable information such as your name, email address or phone number as you browse the site. When you submit a question, we store your cookie identification in our system. This cookie allows our site to recognize you when you return. You may modify and control how and when cookies are set through your browser settings. We also may allow our affiliates and third-party business partners to use their cookies and other tracking technologies on the Website. Most browsers offer instructions on how to reset the browser to control or reject cookies in the “Help” section of the browser’s tool bar. If you disable cookies, however, you may lose some of the features and functionality of using our Website and Services, as cookies are necessary to track and enhance your use and access. Black Travel Summit may also utilize Web Logs to track aggregate information about how our Website is being used. Web Logs track anonymous user information, including the number of visitors to the Website, operating systems, Internet Provider addresses (if publicly available), and browser type. Unlike cookies, Web Logs are maintained only on Black Travel Summit servers and do not store or place anything on the user’s computer. In addition, Black Travel Summit may make user information available in connection with various third party analytics and/or similar tools such as, by way of example, Google Analytics.
If you come across the Black Travel Summit Website from an online banner ad, an anonymous identification number may be passed to the Website. This information cannot be used to gather any personally identifiable information about you. It will only allow us to track the overall effectiveness of our online advertising, marketing and banner advertisement campaigns.
(c) Other Information we get from your use of the Services. We may collect information about the Services that you use and how you use them. This information includes:
Device information
We may collect device-specific information (such as your hardware model, operating system version, unique device identifiers, and mobile network information including phone number).
Location information
When you use the Service, we may collect and process information about your actual location, such as GPS signals sent by a mobile device. We may also use various technologies to determine location and/or zip code/post code, some of which may be made available through third party licencors.
(d) Information from surveys. You may have the option of completing an online survey on the Website from time to time. Participation in surveys are completely voluntary and it is your choice whether or not you wish to disclose your personal information to us in connection with any such survey.
(e) Information from the “Contact Us” section of the Website or Application. You may contact Black Travel Summit on the “About” page. Participation in this area is completely voluntary and it is your choice whether or not you wish to disclose your personal information to us.
(f) Information collected by other sections of the Website. Black Travel Summit may, from time to time, make various resources available to you on the Website. At times we may collect personal information in connection with providing such services. In addition, information and/or data you post to the Website will be made available publicly, including to other users of the Website. You are responsible for any information you post on the Website.
(g) Information from Third-Party Social Plugins. Our Website and Services may use social plugins which are provided and operated by third-parties, such as Facebook or LinkedIn. As a result, you may send to the third-party social network site or application the information that you are viewing on a certain part of our platform, and the third-party may be able to link information about your visit to our platform to your account with the third-party. Similarly, your interaction with the social plugin may be recorded by the third party. Please refer to the third-party’s privacy policy to find out more about its data practices, such as what data is collected about you and how the third-party uses such data.
How your information is used.
We will hold data on you for one or more of the following reasons:
You have chosen to become a member via our website, or offer your home in our homesharing network. All data is held securely on WordPress. The latest firewall protections are in place. Backups are done on a monthly basis and a full backup and deletion schedule is in place. For hostesses, address information is not publicly shared and Google area maps are used to indicate rough location.
You have opted in to receive a newsletter or other marketing communications. We usually use Mailchimp for our email communication. You can opt out of these at any time via the links at the bottom of the emails. Alternatively, please email [email protected].
You have chosen to be connected to one of the Black Travel Summit social media channels or in our Facebook group. You can unfollow/disconnect from us at any time.
You signed up for a Black Travel Summit event. Orders are processed via Eventbrite or through the Website and credit card information will be collected by PayPal/Stripe. We do not retain your credit card information on our servers. Credit card numbers are used only for processing payment and are not used for other purposes. We may share your personal information with these partners, subject to contractual confidentiality requirements intended to protect your information, to facilitate these financial transactions. Your data is held for non-personal analytics and measurement and may be shared with sponsors and third parties in an aggregate basis. If you sign up for the Black Travel Summit, your name and blog may be shared with third parties for informational purposes. Individual and personal information including addresses and email addresses are never shared with third parties.
You agree to take part in a Survey via Google Forms. In most instances this will be anonymous, however where personal data is required, it will be deleted within a time period relevant to the survey being analyzed. Please ask for more details relating to specific surveys.
While using our website or services, you may be required to provide personal information (name, address, email, account details, etc.). We will use this information to administer our website, applications, client databases and marketing material. We will ensure that all personal information supplied is held securely in accordance with the Data Protection Act 1998. Further, by providing telephone, fax and email details, you consent to Black Travel Summit contacting you using that method. You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database/system (right to be forgotten), please contact us at [email protected].
Black Travel Summit may also share certain aggregated data with other third parties for general marketing and demographic purposes (such as to send to you marketing, advertising, promotional messages and other information that may be of interest to you, including information about us, our services, or general promotion of partner campaigns and services); however, this data does not include any of your personal identifying information.
Some of our Services may be offered in conjunction with other Users (such as event organizers), partner companies, affiliates or other companies or websites with which we work. In order for us to provide these Services to you, it may be necessary for us to share your personal information with one of the such entities. These parties are not allowed to use personally identifiable information except for the purpose of providing these Services. If you do not want your data to be shared, you can choose not to allow the transfer by not using that particular Service.
In addition, Black Travel Summit may disclose account or other personal information when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with Black Travel Summit’s rights or property, other Website users or anyone else that could be harmed by such activities.
Choosing How We Use Your Data
We commit to not selling your data on to any third parties without your express permission to do so. We may, however, in the future, sell or otherwise transfer some or all of our assets or equity to a third party. Your personally identifiable information and other information we obtain from you via the Website may be disclosed to any potential or actual third party purchasers of such assets or equity and may be among the assets transferred. Should that happen, you will be notified and informed of such transaction and should you wish to withdraw your data, we will ensure that happens. We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.
With respect to the information relating to you that ends up in our possession, and recognizing that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:
- You can verify the details you have submitted to Black Travel Summit by contacting a member of the team via [email protected]. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address.
- You can also contact us by the same method to change, correct, or delete your personal information controlled by Black Travel Summit regarding your profile at any time. Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if your account is deleted.
- You can always feel free to update us on your details at any point by emailing us on [email protected]. Black Travel Summit may alter, modify or delete any information you submit to the Website if it believes, in its sole discretion, it is necessary or desirable to do so.
- You can unsubscribe from receiving marketing emails from us by clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive any emails from us.
- You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us [email protected].
Black Travel Summit uses extensive and sophisticated, secure, industry-standard technology to protect your data and transmissions between you and Black Travel Summit. Although Black Travel Summit has taken these reasonable and appropriate measures to ensure that your personal information is delivered and disclosed only in accordance with your instructions, Black Travel Summit cannot and does not guarantee that the personal information you provide will not be intercepted by others and decrypted. Please note that emails, instant messaging and similar means of communication with other Users may not be encrypted, so you should not communicate any confidential information through these means (and should not have any expectation of privacy if you do).
Changes to Privacy Policy
The process of maintaining a website is an evolving one, and we may decide at some point in the future to modify our Privacy Policy by posting a new Privacy Policy on the Website. If we make a change to our Privacy Policy in the future that will affect how we treat your information, we will post such change on the Website, and such change will be deemed to be effective 2 days from the date of such posting (or a shorter time if required by law). In that case, your ability to opt out of the new policy will be determined by applicable laws. Please review the changes carefully. If you agree to the new terms, simply continue to use the Website. If you object to any of the changes to the Privacy Policy, please do not continue to access or use the Website, as your continued access or use of the Website after we have posted an updated Privacy Policy shall constitute your consent to the changes.
Acceptance
If you do not agree to the terms of this Privacy Policy, please do not provide us with any information and do not use the Website. By using the Website and/or voluntarily providing information which will pass through the Website, you consent to our collection and use of the information as set forth in this Privacy Policy.
Miscellaneous
Black Travel Summit does not respond to Do Not Track signals and/or other mechanisms that provide consumer choice about tracking.
Links
The Website may contain links to other websites or applications that are owned and operated by third parties that are not affiliated with us. When you use those links, you leave the Website (as applicable) and we are unable to control how the owners of the websites or applications you link to handle any information they gather about you, including their privacy practices and use of cookies. This Privacy Policy applies only to the Website and does not govern activities on linked websites or applications. We encourage you to review the privacy policy of any other website or application you visit, download or access to understand its owner’s practices on how it collects, uses and discloses your information.
